Get on the Bidder's Mailing List
Eligibility
Any firm in or outside New Jersey is eligible to apply for placement on the State’s Bidder’s Mailing List. Firms specializing in building construction or road construction should apply directly to the Division of Building and Construction or the Department of Transportation respectively.
Upon full completion of the Bidder’s Mailing List Application and the State’s acceptance of it, a company is placed on the Bidder’s Mailing List to receive Requests for Proposals (RFP’s) as the State’s procurement requirements arise, and submit bids in accordance with the stipulated specifications.
Note, however that all corporations must be registered with the New Jersey Secretary of State prior to receiving any contract award. New Jersey corporations must obtain a Certificate of Incorporation; corporations incorporated outside New Jersey must file a Certificate of Authority prior to conducting any business in this State. Corporations should contact:
New Jersey Secretary of State
Department of State
CN 300
Trenton, NJ 08625-0300
Telephone: 609-530-6432
Department of State
CN 300
Trenton, NJ 08625-0300
Telephone: 609-530-6432
Bidder’s Mailing List Application
The Bidder’s Mailing List Application provides the State with specific information about each vendor which is entered into the Purchase Bureau’s data base. This automated systems facilitates the substantial record keeping functions and expedites Request of Proposals (RFP’s) mailings and all related correspondence.
To be placed on the Bidder’s Mailing List, interested vendors should comply with the following procedure.
1. Obtain a Bidder’s Mailing List Application from the Purchase Bureau:
New Jersey Department of the Treasury
Division of Purchase and Property
Purchase Bureau-Bid List Management
CN 230
Trenton, NJ 08625-0230,
Telephone: 609-292-14700
Division of Purchase and Property
Purchase Bureau-Bid List Management
CN 230
Trenton, NJ 08625-0230,
Telephone: 609-292-14700
2. Fill out the form. Carefully consider item 10 which requests a listing of the commodities or services for which your firm is most qualified to receive RFP’s. Designate your selection(s) by using 5-digit commodity codes which are listed in the New Jersey Commodity Code Directory. It is important that you carefully select only relevant codes since your firm’s name will be automatically purged from the applicable mailing list if you fail to respond to three consecutive opportunities to bid for a particular product/service.
3. Return the completed application to the address indicated above prior to or at the time of your first bid submittal. Vendors will be contacted regarding incomplete applications or questions; otherwise, firms will be placed on the Bidder’s Mailing List.
4. Notify the Purchase Bureau in writing if any information provided in the Bidder’s Mailing List Application changes. This will enable the Purchase Bureau to maintain each vendor’s file on an current basis.
NOTE: The purpose of Bidder’s Mailing List Applications is to provide the Purchase Bureau with basic information about firms as potential bidders. The completed Applications do not guarantee that firms will be mailed Requests for Proposals (RFP’s). Obtaining Requests for Proposals are the sole responsibility of vendors. The State of New Jersey specifically disclaims any liability for failure to mail any Requests for Proposals.